Customer Care Phone Number

Executive Summary

This guide provides complete instructions for filling and submitting T.R. Form No. 7, the official Challan for depositing money into the Government of West Bengal’s account. This is a critical financial instrument used to pay government fees, taxes, fines, and other dues related to transport department services (like vehicle registration, permit fees, etc.). The form ensures that your payment is correctly routed to the specific government head of account. This guide clarifies the two account codes present in the form, provides a step-by-step breakdown for accurate filling, explains the submission process at the bank, and highlights how to avoid common errors that can cause payment delays or rejections.

1. Form Overview & Prerequisites

Form Details:

• Name/Number: T. R. FORM No. 7 / টি. আর. ফর্ম নং ৭ (Challan for Deposit of money in the account of GOVERNMENT OF WEST BENGAL)
• Governing Rule: S. R. 46 (Treasury Rules of West Bengal).
• Primary Purpose: To serve as a payment slip/authority for depositing cash, cheque, or demand draft into a specified government treasury account. It provides an official record linking your payment to a specific purpose (e.g., “Motor Vehicles Tax,” “Driving Licence Fee”).
• Download Link: Access the official form: Download T.R. Form 7 (Challan).

Important Pre-Filling Analysis:
The provided PDF shows two pre-filled versions of the same form with different Account Codes. This is crucial to understand:

• Version 1 (Top): Account Code: 0040010100216.
• Version 2 (Bottom): Account Code: 84430010300107.
• Significance: Different Account Codes correspond to different heads of government revenue. You must use the correct Account Code as instructed by the department (Transport Office) for which you are paying. Using the wrong code will send your money to the wrong account, causing significant issues.

Essential Information & Prerequisites:
Before filling the form, you must obtain the following details from the Transport Department office where your fee is payable:

1. Correct 14-Digit Account Code (One of the two in the form, or potentially another).
2. Correct Detailed Head of Account (The official description of the fee, e.g., “004 – Motor Vehicles – Tax on Motor Vehicles”).
3. Exact Payable Amount (in Rupees).

Document Checklist:

• Filled T.R. Form 7 (in duplicate/triplicate): Banks often require multiple copies.
• Payment: Cash, Banker’s Cheque, or Demand Draft for the exact amount.
• Supporting Document (if any): The fee notice or slip from the Transport Office that specifies the amount and purpose.

2. Section-by-Section Filling Instructions

Fill the form in BLOCK LETTERS. Use a blue or black pen. Do not overwrite or smudge.

Part A: Treasury & Account Details (Sections 1-4)
(These sections are partially pre-filled but must be verified/confirmed.)

• Section 1 – Bank & Branch: RBI KOLKATA is pre-filled. Confirm with your bank if they accept challans for the Reserve Bank of India, Kolkata. You will typically deposit this at an authorized commercial bank branch (like SBI, UBI, etc.) that handles government transactions. They will have their name and branch code.
• Section 2 – Treasury Details:
  • (a) Name of the Treasury: KOLKATA PAO II is pre-filled.
  • (b) Treasury Code: CAC is pre-filled.
• Section 3 – Account Code (CRITICAL): Write the 14-digit Account Code provided by the Transport Office. Ensure all 14 digits are written clearly in the boxes. Double-check it against the pre-filled examples.
• Section 4 – Detailed Head of Account: Write the full description of the account head as given by the office (e.g., “004 – Motor Vehicles – Tax on Motor Vehicles” or “8443 – Civil Deposits – Deposits for Motor Vehicles”).

Part B: Payment & Payer Details (Sections 5-7)

• Section 5 – Amount:
  • (a) Amount: Write the numerical figure (e.g., 1050.00).
  • (b) In words: Write the amount in words on the line starting with “Rupees”. End with “only” (e.g., “Rupees One Thousand Fifty only”). This must match the numerical figure exactly.
• Section 6 – Payer’s Details: Write your full name and complete address (the person/organization making the payment).
• Section 7 – Departmental Officer Details (Often left blank for public payments): This is for payments made by or on behalf of a government department. As a private citizen/business paying a fee, you can typically write "SELF" or "N/A". If paying for a specific permit in someone else’s name, clarify with the office.

Part C: Reason for Deposit & Verification (Sections 8-9)

• Section 8 – Particulars & Authority:
  • (a) Particulars...: Clearly state the purpose (e.g., “Fee for Learner’s Licence Application,” “Road Tax for vehicle WB-XX-XXXX,” “Fee for Permanent Driving Licence”).
  • (b) T.V. No. & Date...: Leave blank. This is only for refunds of unspent advances by government departments (as noted in the form’s footnote).
• Section 9 – Account Officer: Account General (A&E), West Bengal is pre-filled.
• Bottom Sections (Do NOT fill these):
  • “Signature of Departmental/Treasury Officer” & “Verified”: For official use only.
  • “Received payment” & “Receipt by the Bank/Treasury”: Will be stamped and signed by the bank teller.
  • “Depositor’s Signature”: Sign here only in the presence of the bank teller when submitting.
  • “Treasury Receipted Challan No.” & “Bank Scroll Serial No.”: Will be filled by the bank.

3. Submission Process & After Submission

Where and How to Submit:

1. Obtain Correct Form Copies: Banks usually require the challan in Duplicate or Triplicate. Obtain 2-3 blank copies of T.R. Form 7.
2. Fill All Copies Identically: Fill all sections carefully on each copy. Use carbon paper or print multiple copies if filling digitally.
3. Visit Authorized Bank Branch: Go to the customer service or cash deposit counter of any major nationalized bank branch (SBI, UBI, etc.) authorized to accept government receipts. Confirm they accept challans for the “KOLKATA PAO II” treasury.
4. Submit with Payment: Submit the form copies along with cash/cheque/DD for the exact amount.
5. Bank Processing: The teller will:
   • Verify the amount and details.
   • Stamp and sign the challan.
   • Assign a Bank Scroll Serial Number.
   • Provide you with the bank-stamped “Receipt by the Bank/Treasury” counterfoil. This is your proof of payment.
   • Retain their copies for their records and forwarding to the treasury.

After Submission: What Happens Next?

1. Bank Reconciliation: The bank reconciles all challans and transfers the consolidated amount to the government treasury.
2. Treasury Processing: The treasury office (KOLKATA PAO II) processes the challan and updates the government account.
3. Your Next Step: You must submit the bank-stamped challan receipt to the Transport Department office (RTA/STA) where you initiated the payment process. This completes your fee payment obligation. The transport office will verify the receipt against their records.

4. Important Notes, Tips & Contact Information

Critical Warnings & Tips:

• Account Code is King: An incorrect Account Code is the #1 reason for payment failure. It will misdirect your payment. Always get it in writing from the transport office.
• Amount in Words & Figures Must Match: A mismatch will cause the bank to reject the challan.
• Keep the Stamped Receipt Safe: The bank-stamped counterfoil is your only proof of payment. Treat it like cash. Take a photocopy/photo for your records.
• Purpose Must Be Clear: A vague entry in Section 8(a) like “Government fee” may cause confusion. Be as specific as possible.
• Use Authorized Banks: Not all bank branches handle government treasury transactions. Call ahead to confirm.
• Payment Modes: Cash is instant. If using a cheque, ensure it is an Account Payee cheque favouring “The Treasury Officer, Kolkata PAO II” or as advised by the bank. Processing will take additional clearing days.

FAQ Based on Form Content:

• Q: What do the two different Account Codes in the form mean?
  • A: 0040010100216 likely corresponds to Motor Vehicle Tax revenues. 84430010300107 likely corresponds to Civil Deposits (which include fees for services, security deposits, etc.). The transport office will tell you which one to use for your specific payment.
• Q: Can I pay online instead of using this challan?
  • A: Many transport-related payments can now be made online via the West Bengal Transport Department’s portal or associated payment gateways. However, for certain offline procedures or specific payments, the physical T.R. Form 7 may still be mandatory.
• Q: What if I make a mistake while filling the challan?
  • A: Do not overwrite or use correction fluid. Start over with a fresh form. A messy or corrected challan may be rejected by the bank.
• Q: Is this form only for transport-related payments?
  • A: No. T.R. Form 7 is a generic government payment challan. It can be used for payments to any department (Education, Health, etc.), provided the correct Account Code and Head are used. This guide focuses on its use for Transport Department payments.

Contact Information:

• For Form & Procedure: The Transport Department office where you are processing your licence, permit, or registration is the primary source for the correct Account Code and amount.
• For Payment Issues: The bank branch where you deposited the challan.
• Official Website: West Bengal Transport Department
• General Contacts: West Bengal Transport Department Contact Guide

Final Advice: The T.R. Form 7 is a bridge between you and the government treasury. Accuracy and attention to detail are paramount. When in doubt, ask the officials at the transport office for guidance before going to the bank.