Customer Care Phone Number

Learn more

How to Apply for Contract Carriage Permit (Form-II): Complete Guide

Executive Summary

This comprehensive guide provides detailed instructions for completing FORM-II, the official application for a Contract Carriage Permit in West Bengal. A Contract Carriage Permit allows vehicles like tourist cabs, chartered buses, and luxury coaches to operate without fixed routes or timetables, carrying passengers for hire or reward under specific contracts. The application process involves meticulous documentation, understanding legal requirements, and navigating through complex verification procedures. This guide breaks down each section of the form, provides a document checklist, explains the submission process, and offers practical tips to increase your chances of approval. By following this guide, applicants can ensure their submission is complete and compliant with the West Bengal Motor Vehicles Rules, 1989.

1. Form Overview & Prerequisites

Form Details:

  • Name/Number: FORM-II (Application for Permit in Respect of a Particular Contract Carriage to be Regularly so Used)
  • Governing Rules: Rule 123 of the West Bengal Motor Vehicles Rules, 1989, under Sections 69, 73, and 80 of the Motor Vehicles Act, 1989.
  • Primary Purpose: To apply for a permit that authorizes the use of a motor vehicle as a “Contract Carriage.” This includes vehicles like tourist cabs, chartered buses, and luxury coaches that carry passengers for hire or reward under a contract, typically for the entire vehicle, without plying on fixed routes or timetables.
  • Download Link: Obtain the official form from the West Bengal Transport Department website: Download FORM-II.

Essential Documents Checklist:
Before starting the application, gather these critical documents. The form explicitly requires a Verification Certificate (detailed later) and mentions several supporting proofs.

  • Identity & Address Proof: For Sections 1, 2, 3, and the Verification Certificate.
  • Vehicle Registration Certificate (RC): A mandatory enclosure mentioned in Section 10 for the vehicle in question.
  • Proof of Garage Arrangement: Required for Section 8B as per Rule 193 (e.g., rental agreement or ownership papers for the parking facility).
  • Income Tax Return (ITR) or Professional Tax Certificate: As required in Section 8 of the Verification Certificate for income verification.
  • Details of Existing Permits: Information on any other stage or contract carriage permits held by the applicant or family members (Sections 8, 9, and Verification Certificate Sections 9-12).
  • Fee Payment Proof: Challan, bank draft, or D.C.R. details for Section 12A.
  • Applicant’s Driving Licence Details (if applicable): For Verification Certificate Section 13.
  • Financing Documents (if applicable): For Verification Certificate Section 16, if financed under a government scheme.

Eligibility & Key Prerequisites:

  • The applicant must be the registered owner of the vehicle or have control over it.
  • The vehicle must be certified as fit for use as a contract carriage.
  • The applicant must have a proper parking/garage facility for the vehicle.
  • Applicants must have a clean record; any history of permit suspension or cancellation must be disclosed and may affect eligibility.

2. Section-by-Section Filling Instructions

Part A: Main Application Form

Fill this section with clear, accurate information about the permit being sought.

  • To The Regional/State Transport Authority: Address the application to the specific authority of the region where the vehicle is registered or the garage is located.
  • Sections 1-3 (Applicant Details):
    • Section 1 & 2: Provide the applicant’s full name and father’s/husband’s name. For companies or societies, the authorized signatory’s details are typically used.
    • Section 3: Write the complete correspondence address with district and PIN code.
    • Section 3a: Only for Co-operative Societies. Provide registration number and other official particulars.
  • Sections 4-7 (Permit & Vehicle Details):
    • Section 4: Specify the geographical area or route (e.g., “Whole of West Bengal,” “Kolkata Metropolitan Area,” “Kolkata to Digha”) for which the permit is required. This defines your operational zone.
    • Section 5: State the type of vehicle (e.g., “Motor Cab,” “Tourist Coach,” “Mini Bus”).
    • Section 6: Declare the vehicle’s seating capacity range (minimum and maximum).
    • Section 7 (CRITICAL SECTION): Describe the nature of service you intend to provide (e.g., “Tourist service for pre-booked groups,” “Corporate staff transportation on contract”). Crucially, you must explain how this service serves public convenience. This justification is key to approval. Note: This is not required for a standard Motor Cab.
  • Sections 8-10 (Existing Operations & Vehicle Possession):
    • Sections 8 & 9: Fully disclose all existing transport permits held by you (or your firm) and any history of suspension/cancellation in the last four years. Withholding this information can lead to rejection.
    • Section 8A & 8B: List all vehicles for which you are seeking permits and provide details of the garage arrangement for each.
    • Section 10: Tick the appropriate statement regarding possession of the vehicle and enclose its Registration Certificate.
  • Sections 11-13 (Declaration & Fee):
    • Sections 11 & 12: State who will drive the vehicle and the desired permit validity (usually 5 years).
    • Section 12A: Leave this blank during initial filling. The fee details (Cash/Challan/Draft Number, Date, Amount) will be filled in at the transport authority office upon submission after they calculate the exact fee.
    • Section 13: This is your declaration. Do not sign or date until you are in front of the official at the time of submission.

Part B: Verification Certificate

This is a mandatory annexure (as per the note on the form) for background verification of the applicant. Treat it with the same seriousness as the main form.

  • Sections 1-8 (Personal & Financial Verification): Provide accurate personal details, occupation, and income information. Submit the required IT Return or Professional Tax Certificate as proof.
  • Sections 9-12 (Transport Business Connections): This is a detailed disclosure section. You must list:
    • All permits held by you.
    • All permits held by family members.
    • Your role in any transport-related cooperative, firm, or company.
    • Family members’ partnerships in transport firms.
  • Sections 13-16 (Experience & Financing): Detail any experience as a driver, conductor, or transport operator. If you received government financing, provide all sanctioning authority and loan details.

3. Submission Process & After Submission

Where and How to Submit:

  1. Prepare the Packet: Compile the duly filled FORM-II, the completed Verification Certificate, and all original documents with self-attested photocopies.
  2. Submit In-Person: The application must be submitted in person at the office of the Regional Transport Authority (RTA) or State Transport Authority (STA) that holds jurisdiction over the area mentioned in Section 4 of your application.
  3. Fee Payment: At the office, the clerk will calculate the precise permit fee. You will then make the payment via the prescribed mode (cash/challan/draft) and the details will be entered into Section 12A and Section 1A (for office use) of your form.
  4. Acknowledgement: Always collect a stamped and signed acknowledgement receipt for your application.

After Submission: What Happens Next?

  1. Scrutiny & Verification: The RTA/STA staff will verify all documents and the information provided, especially the extensive disclosures in the Verification Certificate. Incomplete forms are typically returned.
  2. Circulation for Consideration: As noted in the form (Point 2), your application will be circulated among members of the Transport Authority or placed before a meeting for consideration. This is a formal decision-making process.
  3. Decision: The Authority may:
    • Grant the permit as applied for.
    • Grant in Modified Form (e.g., with restrictions on area or vehicle type).
    • Reject the application, with reasons typically provided.
  4. Collection: If granted, you will be notified to collect the physical permit document. The permit number will be entered on the form (Point 4) by the Authority’s Secretary.

4. Important Notes, Tips & Contact Information

Critical Warnings & Tips:

  • Accuracy is Non-Negotiable: Any discrepancy between the form, the Verification Certificate, and your supporting documents will lead to scrutiny or rejection.
  • Public Convenience Justification: Spend significant time crafting a clear, convincing argument in Section 7. Explain the unmet demand or how your service improves existing options.
  • Full Disclosure is Safer: Attempting to hide information about family-owned permits or past violations, which the Authority can cross-check, is a guaranteed path to rejection or future penalty.
  • Garage Proof: Ensure your garage arrangement document (rental/ownership) is valid and matches the address you provide. Random roadside parking is not acceptable.
  • Professional Help: Considering the complexity, especially for first-time applicants or companies, consulting a transport consultant or legal advisor familiar with West Bengal’s motor vehicle rules is highly recommended.

FAQ Based on Form Content:

  • Q: What is the difference between a Contract Carriage and a Stage Carriage?
    • A: A Stage Carriage (like a city bus) plies on a fixed route, picks up, and drops individual passengers at designated stops. A Contract Carriage is hired as a whole vehicle for a specific group, trip, or period (e.g., tourist bus, wedding car).
  • Q: Who needs to fill the Verification Certificate?
    • A: Every individual applicant, partner, or director of a firm/company applying for the permit must submit a separate, duly filled Verification Certificate.
  • Q: Can I apply for multiple vehicles on one FORM-II?
    • A: No. The form states it is for “a particular contract carriage.” You need a separate application (FORM-II) for each vehicle.
  • Q: What does “strike out inapplicable alternates throughout” mean?
    • A: The form contains options like “I/We” and “Granted/Rejected.” You must clearly cross out the words that do NOT apply to your specific case to avoid ambiguity.

Contact Information:
For official procedures, fee structures, and jurisdiction, always refer to the West Bengal Transport Department.

  • Official Website: https://transport.wb.gov.in/
  • Contact Guidance: For specific RTA/STA office addresses and contact numbers, you can refer to public service directories. A compiled guide can be found here: West Bengal Transport Department Contact Guide. It is advisable to contact the relevant office directly before your visit to confirm working hours and any additional local requirements.

Leave a comment