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The Jammu & Kashmir Police Headquarters has released a major tender (Notice Inviting Offers No. BDH-01/Summer/Hiring/2025/805-14) for hiring private hotels and guest houses in Srinagar for its employees. This is a stable, long-term contract covering both the Summer (May-Oct 2025) and Winter (Nov 2025-Apr 2026) sessions.

If you are a registered hotelier in Srinagar, this guide will walk you through the entire process—from understanding eligibility to submitting a winning offer—ensuring you don’t miss any critical detail.

Understanding the Tender at a Glance

• Issuing Authority: Police Headquarters (PHQ), J&K Police, Jammu.
• Purpose: Hiring accommodation for J&K Police employees.
• Location: Srinagar only.
• Contract Periods:
  • Summer Session: 6 months (May to October 2025).
  • Winter Session: 1 year (November 2025 to April 2026). You can bid for one or both.
• Last Date for Submission: March 10, 2025 (or next working day if it’s a holiday).
• Tender Document: Download the official NIO and Proforma from www.jkpolice.gov.in.

Step 1: Check Your Eligibility & Readiness

Before you begin, ensure you meet these mandatory criteria:

1. Valid Tourism Registration: Your hotel/guest house must be registered with the J&K Tourism Department. The number of rooms you offer must match your certificate.
2. Security Clearance: The property will require mandatory Security and FASSI clearance.
3. Physical Inspection: A PHQ-constituted team will inspect your property for suitability.
4. Operational Readiness: You must be able to fulfill all terms related to food, housekeeping, parking, and facilities listed in the proforma.

Step 2: Prepare Your Document Checklist (Self-Attested with Seal)

Gather these documents. Offers without these will be rejected.

• ✅ Valid Tourism Registration Certificate (showing registered room numbers).
• ✅ GST Registration Certificate & Latest GST Deposit Proof.
• ✅ Valid FSSAI License.
• ✅ PAN Card of the Hotel/Proprietor.
• ✅ Bank Account Details: 16-digit account number and IFSC code.

Step 3: Fill the Proforma Accurately

Pay extreme attention while filling the prescribed proforma. Key sections:

• Room Details: You must specify floor-wise room numbers being offered. Halls are not required.
• Facilities: Confirm availability of attached bathrooms with hot/cold water, power backup (Generator/Inverter), water purifiers (1 for every 10 rooms), parking, and lawn/garden if available.
• Infrastructure: You must commit to providing furniture (2 chairs, 1 table per room), TV, geysers, clean linen, housekeeping, and sanitary items.
• Safety Compliance: Mandatory installation of CCTV at reception/main entrance and fire extinguishers on each floor.
• Winter-Specific Terms (if applying): You must provide 2 quilts and 1 electric blanket per occupant, hot water bottles on demand, and 24/7 hot water. Note the 32% lodging & 4% boarding rebate applicable for the winter session.

Step 4: The Submission Process

Follow these steps meticulously to ensure your offer is accepted:

1. Purchase Revenue Stamp: Affix a ₹10 revenue stamp on the prescribed offer format.
2. Pay the Fee: Obtain a Government Receipt of ₹1500 (non-refundable) in cash.
3. Seal the Offer: Put the completed proforma and all documents in a sealed envelope as per NIO conditions.
4. Submit at Designated Office: Submit the sealed envelope with the ₹1500 receipt at either:
   • Police Headquarters J&K, Jammu, OR
   • Incharge Camp Office PHQ, Peerbagh, Srinagar.
5. Carry Originals: Bring all original documents for verification at the time of submission.

Step 5: After Submission – The Selection Process

1. Scrutiny & Inspection: Submitted offers will be scrutinized. Shortlisted properties will undergo a physical inspection and security verification.
2. Final Decision: The DGP, J&K, reserves the right to accept or reject any offer without reason. Selection is based on suitability, fulfillment of terms, and department requirements.

Crucial Terms & Conditions to Remember

• No Conditional Offers: Any offer with conditions will be rejected.
• Food Service Mandatory: You must arrange food as per the Estates Department’s approved menu, with separate utensils for veg and non-veg preparation.
• Strict Compliance: Two or more verified complaints can lead to immediate de-hiring without notice.
• Tax Deductions: Applicable taxes (GST, TDS) will be deducted from your bills as per government rules.

Important Links and Resources

• Download Official Tender (NIO): Click here for the JK Police Hotel Hiring PDF
• JK Police Official Website: www.jkpolice.gov.in
• For other J&K Police contact information (Traffic, Zones, etc.), you can refer to this external resource: Complete Guide to Contact J&K Traffic Police.

Final Checklist Before You Submit

• All pages of the offer/proforma signed and stamped.
• ₹10 revenue stamp affixed.
• All mandatory self-attested documents enclosed.
• Floor-wise room numbers clearly listed.
• ₹1500 government receipt obtained.
• Offer placed in a correctly sealed envelope.
• Original documents kept ready for verification.

Don’t wait until the last day! Begin your preparation now to ensure a smooth, error-free submission before the March 10, 2025 deadline.

Disclaimer: This guide is for informational purposes based on the official NIO. Applicants must rely solely on the original tender document and official communications from the J&K Police Headquarters.