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While I couldn’t access the full form, the text you provided gives a clear understanding of the process. The “Form 18” is the official Intimation of Loss or Destruction of a Trade Certificate and Application for Duplicate. Here is a step-by-step guide to completing this process.

Step 1: Understand the Purpose of a Trade Certificate

A trade certificate is a temporary permit issued by the transport authority that allows a vehicle to be used for commercial purposes, often for demonstration or test drives. If your original certificate is lost, destroyed, mutilated, or soiled, you must apply for a duplicate to continue legal commercial use of the vehicle.

Step 2: Complete Form 18 – Key Sections Explained

Download the official “Form 18” from the West Bengal Transport Department website. Here’s what you need to fill:

• 
  To: Address this to the Registering Authority (RTO/ARTO) of your jurisdiction.
• Certificate Details: Clearly state the Trade Certificate number and its validity date.
• Reason for Duplicate: Strike out the words that do not apply (mutilated / soiled / lost / destroyed). You must provide a brief explanation of the circumstances (e.g., “lost in transit,” “destroyed in a fire,” “damaged by water”).
• Crucial Declaration: You must declare that:
  1. The original certificate has not been suspended or cancelled.
  2. It is not being used by anyone else.
  3. You undertake to surrender the original immediately if it is ever found.
• Fee Payment: State the prescribed fee amount you are depositing with the application. The fee should be confirmed from the RTO or official notifications.
• Signature & Address: Sign the form and provide your full current address.

Step 3: Gather Supporting Documents and Submit

To submit a complete application, ensure you have:

1. Duly Filled Form 18: With all sections correctly completed.
2. Original Certificate (if mutilated/soiled): If the original is damaged, it must be physically surrendered along with the application.
3. Police Report (if lost/destroyed): It is strongly recommended to file a General Diary (GD) or FIR at your local police station and submit a copy. This is a critical step to prevent misuse.
4. Proof of Identity & Address: A self-attested copy of your Aadhaar Card, PAN Card, or Voter ID.
5. Vehicle RC Copy: A copy of the vehicle’s Registration Certificate.
6. Prescribed Fee: Pay the required fee as per the latest notification. Payment is usually made at the RTO counter or through designated online portals.

Compile all these documents and submit them in person at the office of the Registering Authority (RTO/ARTO) from which the original certificate was issued.

For the most accurate and up-to-date information, please visit the official West Bengal Transport Department website directly to find the latest forms, fee structures, and any additional procedural updates.