How to Apply for a Duplicate Provisional Registration Certificate (West Bengal Medical Council)

Introduction: What is a Provisional Registration Certificate?

A Provisional Registration Certificate is a crucial document issued by the West Bengal Medical Council (WBMC) to fresh medical graduates. It allows them to legally undertake their mandatory internship training at a recognized hospital. Without this certificate, you cannot begin or continue your internship—a vital step toward full medical licensure.

If you have lost, misplaced, or damaged this certificate, you must apply for a duplicate immediately. This article provides a complete, step-by-step guide to navigating the official process, ensuring you can continue your internship without unnecessary delays.

Part 1: Prerequisites and Initial Steps

Before filling out any forms, complete these mandatory actions.

Step 1: File a Police Report (General Diary/FIR)

This is a non-negotiable first step.

Why it’s required: It officially documents the loss and helps prevent fraudulent use of your original certificate.
What to do: Visit your local police station and file a General Diary (GD) entry or a First Information Report (FIR) specifically for the loss of your Provisional Registration Certificate.
Outcome: Obtain a certified copy of this report. You must submit this copy with your application.

Step 2: Gather Your Core Documents

Prepare the following items before you start the application:

Proof of Qualification: The original AND a photocopy of your final MBBS degree certificate or final examination mark sheet (the document on which your provisional registration was based).
Photographs: Two (2) identical, recent passport-size color photographs (25 mm x 35 mm). They must have a plain background.
Application Fee: A Demand Draft (DD) for ₹400 (Rupees Four Hundred Only) drawn in favor of “West Bengal Medical Council,” payable in Kolkata. Note: The form also mentions payment via Debit/Credit Card, which may be an option at the WBMC office. Confirm the current payment modes on the official website or by phone.

Part 2: Completing the Declaration Form

Download the official “Declaration Form (For issue of Duplicate Provisional Registration Certificate)” from the WBMC website (wbmc.wb.gov.in). Fill it out carefully as follows:

FRONT PAGE (Page 1 of 2):

Section A (Applicant’s Declaration):
- Full Name: Clearly write your name (Sri/Ms. [Your Full Name]).
- Internship Details: Fill in the name of the hospital and the start/end dates of your internship training as printed on your original certificate.
- Circumstances of Loss: Briefly describe how the certificate was lost (e.g., “Misplaced during relocation,” “Lost along with other documents”).
- Declarations: Check the boxes (✅) to affirm that:
  1. You have searched diligently and cannot recover it.
  2. You are the same person who received the original certificate under Provisional Registration No. PR. [Your Number].
  3. You will return the duplicate if the original is ever found.
- Signature: Sign the form in full in the presence of the Principal or Secretary of your Medical College/Hospital. Write your current address below your signature.
Section B (Certification by Authority):
- Do NOT fill this. This section is reserved for the Principal/Secretary of your Medical College & Hospital.
- They will certify that you signed in their presence, verify your identity, and attest your photograph.

BACK PAGE (Page 2 of 2):

Affix and Attest Photograph: Paste one of your passport photos in the designated box. You must sign partially on the photograph and partially on the form itself (on the left-hand side of the photo’s front face).
College Seal: The Principal/Secretary will then place the official seal of the Medical College & Hospital over the corner of your photograph and the form, and sign across it to attest it.

Part 3: Getting the Form Countersigned

This is a critical step that must be done in person.

Who can sign: Only the Principal or the Secretary of the Medical College & Hospital where you are currently doing (or were attached for) your internship.
What they do: The authority will:
1. Witness you signing Section A.
2. Complete Section B on Page 1, certifying your identity and the truth of your declaration.
3. Attest your affixed photograph on Page 2 with their signature and the college’s official seal.
Tip: Contact the college administration office beforehand to schedule an appointment for this attestation to avoid wait times.

Part 4: Final Submission and Collection

1. Compile Your Application Packet:
Ensure you have the following in order:

✅ The fully completed and countersigned Declaration Form (both pages).
✅ Original + Photocopy of your MBBS Degree/Mark sheet.
✅ Photocopy of the Police Report (GD/FIR).
✅ The second unattested passport photograph.
✅ The Demand Draft for ₹400.

2. Submit to WBMC:
Submit the complete packet in person or via a reliable courier/post to:
West Bengal Medical Council, IB 196, Sector III, Salt Lake, Kolkata – 700 106.

3. Track and Collect:

Processing times vary. You can contact the WBMC office at 033-2335-3078 / 2335-5575 or email wbmc@wbmc.in for status updates.
Once ready, you can collect the duplicate certificate in person from the WBMC office.
If you authorize someone else to collect it, you must provide them with a signed letter of authority, and they will need to show their own ID proof.

Important Reminders and Pro-Tips

Accuracy is Key: Double-check all details, especially your Provisional Registration Number and personal information, against any available records before submission. Inconsistencies can cause significant delays.
Start Early: Begin this process as soon as you discover the loss. Do not wait until the last minute before your internship rotation starts.
Keep Copies: Make photocopies or scans of your entire application packet for your personal records before submitting.
Verify Current Information: Fees and procedures can change. Always cross-check the latest requirements on the official WBMC website (www.wbmc.wb.gov.in) or via a phone call to the council.

Conclusion

Losing your Provisional Registration Certificate can be stressful, but the process to obtain a duplicate is straightforward if you follow the steps methodically. By acting promptly, preparing your documents carefully, and ensuring proper attestation from your college authorities, you can resolve this issue efficiently and get back to focusing on your medical training.

Disclaimer: This guide is based on the provided form and is for informational purposes. The West Bengal Medical Council’s official rules and fee structure are subject to change. Always refer to the official WBMC website or contact the council directly for the most current and authoritative information.

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